Executive Assistant

Location: 90001

Date posted 01 Mar 2017

Price: Please contact

Ad ID: 134861

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JOB SUMMARY
Responsible for managing all aspects of the executive's day-to-day activities including schedule, travel arrangements, correspondence, messages and communication with internal and external contacts. Represent the company at thehighest level during frequent contacts with leaders of the business organizations and employees. Completes numerous special projects at request.
MAJOR DUTIES AND RESPONSIBILITIES
Actively and consistently support all efforts to simplify and enhance the customer experience
Manages supporting executives' correspondence, including e-mails, phone calls, letters and visitors; answer routine and some complex inquiries and obtain and furnish information on behalf of supporting executives; prioritizes supporting executives' incoming communications to ensure they are aware of key issues.
Prepares supporting executives for travel, public events and speaking engagements by compiling relevant information and contributing content to composition of presentations, speeches or other correspondence.
Organizes and prepares complex documents requiring the integration of multiple office technology and software applications.
Acts as the supporting executives resource for word processing, powerpoint and spreadsheet application.
Researches, compiles and analyzes information and data relating to supporting executives ' area of the business.
Prepares and maintains confidential information and data.
Schedules and maintains calendar of appointments, meetings, travel itineraries and coordinate related arrangements.
Performscomprehensive event planning and coordination function, including determining attendees, flow of information to attendees, equipment, staffing, catering, location, etc.
May oversee some administrative functions for the office.
Performs other duties as requested by supervisor.
REQUIRED QUALIFICATIONS
Skills / Abilities and Knowledge
Ability to read, write, speak and understand English
Ability to handle multiple projects and tasks
Ability to maintain confidentiality of information
Ability to prioritize and organize effectively
Ability to communicate orally and in writing in a clear and straightforward manner
Ability to show judgment and initiative and to accomplish job dutie

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